Rural and estate wedding venues around Melbourne can make beautiful backdrops for a ceremony. Gardens, vineyards, historic buildings and country locations provide a host of spaces for a ceremony and reception. But, transporting a large number of your wedding guests around is often a lot less straight forward than travelling to a city venue.
If a wedding venue is located away from the city centre, then the party guests may have to travel further from their accommodation and might not know the route or the local area. Arrangement of wedding group transportation would enable the journey to be easily completed in the set time frame.
Why Rural Wedding Venues Need More Transport Planning
Fresh air and beautiful scenic surroundings are what many people have chosen as the setting for their big day. City wedding venues are often enclosed by hotels and other accessible transportation, as well as ample parking. Yet, countryside, or estate venues may vary: some are set off quieter routes, while others might have limited car parking or nearby lodgings.
Travelling alone, some guests will also arrive at various times. For various reasons some will have arranged lifts with friends or family; others will need taxi or cheap car hire services. When combined with the various timings of the ceremony and the reception this can be difficult to manage.
You can also help provide transportation for guests. If you plan group transportation ahead of time, guests can arrive at the venue to the comfort of their own mode of transportation.
Pickups From Hotels and Accommodation
There are several couples who want to have some or all of their guests staying in hotels or accommodation around Melbourne. Rather than have each individual guest make their own arrangements, you could set up a pickup point from somewhere central.
You may want to arrange for guests to meet up at a certain hotel or other meeting place before going on to the wedding venue, in particular if there are a number of guests who don’t know the area.
A scheduled pickup is also helpful for communicating the time of departure. The guests are aware of where they are scheduled for and at what time they are scheduled to appear for the transfer.
Travelling to Vineyards and Estate Venues
Although the scenic outdoor locations such as vineyards, gardens, farms, and private estates are popular for weddings, they might be located farther from the city center of Melbourne.
If the destination involves roads that your clients have not travelled before, group transport may be the best option for getting people to the destination.
Bus Hire Melbourne for event transfers to make the transfer process as smooth as possible for couples ordering their transport services through Bus Hire Melbourne, the venue address, pick up points, number of guests and times required can all be supplied to develop a transfer plan.
When the Ceremony and Reception Are at Different Locations
It is not unusual to hold the marriage and reception at different locations. So guests will require yet another transfer for the course of the day.
Arrange with a group of friends to car-pool to the reception directly from the ceremony instead of asking guests to have their own transportation ready to call them.
This means that the transition between venues can be much cleaner, mostly if the venues are separated by several kilometres.
Consider Return Transport After the Reception
Transport planning should be taken further than just transporting the guests to and from the reception venue. Planning should include recommendations for the transportation of the guests following the celebration, airports, or hotels to the reception.
Return transfer can be included in the overall arrangements if a group of guests are staying at the same hotel or close by site. This will offer guests some definitive arrangements for travel at the end of the night.
It would be helpful to verify all expected departure times and meet positions in advance and let the guests know.
Planning a Rural or Estate Wedding Near Melbourne?
Make travel easier for your wedding guests with comfortable group transport between accommodation, ceremony and reception venues.
Plan Pickup Points Carefully
The pickup point is one of the most crucial pieces of information to be known when organizing wedding guest transportation.
Pick up points: the pickup point should be easy for the guests to locate and the bus should be able to pull up safely. If guests are staying at several hotels then you may have to choose one or more convenient pickup points.
If guests are informed in advance of the pickup point and the departure time, then this will avoid any irresponsible lateness.
Give Guests the Information in Advance
Once your transport arrangements are confirmed, share the details with your guests before the wedding.
Include information such as:
- Pickup location
- Pickup time
- Estimated travel time
- Wedding venue address
- Return transport details
- Contact information for transport-related questions
A simple message or itinerary can make the process much easier for everyone.
Keep Your Wedding Day Travel Organised
Guest transport for estate and rural weddings held away from the reception venue can demand more planning with getting guests to and from the venue, but there is no need to go overboard with how difficult this becomes. By establishing pickup points and by focusing on route planning as well as journey to and from the marriage site, accommodation for those coming from out of town can be made simple.
The plan is easy: direct your guests to the wedding location, ensure they remain together on the scheduled transportation, and inform them of how they will return after the reception.
Organised group travel Surely your wedding is a meaningful and beautifully planned event. If your venue is not in the Melbourne metropolitan area or is at a vineyard, rural property, garden, or estate, you could organise your group travel to be booked in advance.
Plan Your Wedding Guest Transport
Organizing a location or estate wedding? Servicing the Melbourne region. Set up the perfect comfortable transfer for your guests to get them to their and from their accommodation and the ceremony and reception.
Talk to us about the amount of guests you will be transporting, pickup addresses and your travel plans and we will prepare a quote for your wedding guest transport. Contact Now.